1. NAME
The group is to be known as ‘The Flying Tin Cans’.
2. OBJECTIVES
The Flying Tin Cans (hereafter referred to as ‘the group’ or ‘FTC’) aims to provide an immersive and authentic experience of historical air combat, focussing on realism and accuracy within the constraints of the simulator. FTC is committed to fostering a collaborative and enjoyable environment for all members to enhance their skills and share a passion for WW2 aviation.
3. MEMBERSHIP
The criteria of membership are:
a. The minimum requirement is that a pilot must be able to take-off and land. Training for more advanced techniques (anything between take-off and landing), such as basic manoeuvres, formation flying, etc., will be provided by FTC.
b. Pilots must be able to attend at least 2/3 of campaign missions over a run of 12 consecutive missions.
c. Pilots must fill out an After Action Report (AAR) after each campaign mission they participate in. Completion of this AAR will be the measure used for determining attendance.
d. Pilots must follow the community rules laid down in the Forum, as well as any Campaign and/or Faction-specific procedures.
e. Pilots must be able to read and write English, and speak English and/or German.
i) Membership is open to anyone who is at or above the legal age required to fly the platforms we use.
ii) Pilots unable to attend 2/3 of missions may request to be placed on leave, which can be granted on a short-term or long-term basis, as decided by the Squadron CO.
iii) There is no requirement that a pilot has no active membership(s) elsewhere. As long as a pilot is able to meet the minimum criteria then they are eligible for membership.
iv) Failure to adhere to the criteria of membership stated above will result in revocation of membership. Revocation of membership due to misconduct can only be made as a majority decision by the Board of Directors (BoD).
4. EQUAL OPPORTUNITIES POLICY
FTC is fully committed to the principles of equality of opportunity and is responsible for ensuring that no member or potential member receives less favourable treatment on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, pregnancy, religious belief, social status, sexual orientation, or political belief.
5. FEE
Membership fees are not required and FTC’s operations are funded through voluntary donations. The Treasurer oversees all financial matters, including the allocation of funds for the group’s running costs.
6. GRIEVANCE AND DISCIPLINARY PROCEDURES
Any member with a grievance may submit it to the Board of Directors (either directly or via Staff), who will review and address the issue in a fair and transparent manner. FTC maintains a zero-tolerance policy for behaviour that disrupts the community or goes against the objectives outlined in these statutes or other rules.
If it is considered by the Board of Directors (BoD) that the granting or continuation of membership would be detrimental to the aims and objectives of the group, by virtue of conduct or character likely to bring FTC into disrepute or for some other good cause, the BoD shall be entitled to refuse or withdraw such membership. This will be reviewed with the member before a decision is made. In doing so, the BoD shall provide full reasons for their decision and grant a right of appeal to the member(s) in question.
7. LEADERSHIP
The Board of Directors (BoD) shall manage the group’s affairs. This includes the following roles: Campaign Team Manager, Personnel Manager, Treasurer, and four elected members.
A Chair of the Board will be selected from the four elected members and shall be appointed by the Board. Nominations for the elected officers shall be made by the group as a while. Elected members shall hold a term of office for 2 years; members shall be eligible for re-election.
8. DUTIES OF THE BOARD OF DIRECTORS
a. Chair of the Board: will preside at all general meeting of FTC and at all staff meetings, and shall be responsible for guiding the activities of the group in accordance with the general policy as expressed by the majority of members. Their vote will be equal in weight to the other members of the Board of Directors, except in the case of a tie break situation. The Chair will be elected by the other Board Members and this role will be given to an elected Board member. In the absence of the Chair, any other member of the Board may deputise in their place.
b. Personnel Manager: shall be responsible for the allocation of new members to their home Squadrons and the management of Squadron numbers to keep the faction numbers balanced. Transfers are finalised at the discretion of the Personnel Manager.
c. Treasurer: will be responsible for the collection and disbursement of all donations belonging to FTC and will keep proper accounting records of all transactions. They will present to the members at the Annual General Meeting (AGM), a balance sheet and income and expenditure account showing the group’s financial position and the results of all transactions for the year.
d. Campaign Team Manager: shall be a representative of the Campaign team with the Board of Directors.
e. Four Elected Members: shall be representatives of the membership within the Board of Directors.
Should for any reason a member of the Board require a temporary leave of absence, then their replacement will be made at the discretion of the Board in the interest of timeliness and continuity of the Board. For a long term or permanent leave of absence for a Board member, the replacement will be made by FTC as a while by order of a vote.
9. GENERAL MEETINGS
a. An Annual General Meeting (AGM) shall be held each year. The motions to be discussed shall be put forward by FTC. The chair of the meeting will be the Chair of the Board but there will be provision made for all who wish to speak to do so.
b. An additional meeting may be called on the instructions of a simple majority of the Board.
c. Not less than 21 days clear notice shall be given, specifying to all members the time and business of the general meeting. An exception may be made for an emergency meeting where not less than 7 days notice shall be given.
d. Motions for discussion at Annual General Meetings not of origin from within the BoD shall be lodged with a Board member no less than 72 hours before the general meeting is to be held.
e. The quorum required to take a vote at an AGM will be 50% of the current membership +1 member. If the majority of the members are absent from the general meeting then votes for motions put forward will be made in the following week after the general meting to provide all members with the opportunity to vote. The threshold required to pass any vote shall be no less than a simple majority but in cases of more extreme changes a majority set at the Board’s discretion, up to a maximum of 75%, will be used. This will usually be a two-thirds majority of those present at the meeting.
f. The vote of every member within FTC has equal weight; regardless of their position within the group.
10. ALTERATION OF THE PRESENT STATUTES
a. The present Statutes shall not be altered, amended, or rescinded except by a general meeting of FTC.
b. A resolution to give effect to a change myst be passed by at least 75% of the members present at the general meting and voting on this behalf.
12. POWER OF DECISION
Any matter not provided for in this constitution, or any question over the interpretation of it
shall be dealt with by the board whose decision shall be final.
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