1. NAME
The club is to be known as ‘The Flying Tin Cans’.
2. OBJECTIVES
The objectives of ‘The Flying Tin Cans’ are to reproduce an authentic experience that is as accurate as possible
of historical air combat. The emphasis will always lean towards realism.
3. MEMBERSHIP
The criteria of membership are:
a. Pilots must be able to take off and land their aircraft.
b. Pilots must be able to attend the majority of campaign missions.
c. Pilots must fill out an After Action Report (AAR) after each campaign mission they participate in.
d. Pilots must follow the rules laid down in the General Standard Operating Procedures (SOP’s).
i) Membership is open to anyone who is above the legal age required to fly the platforms we use. No
discrimination is to be made towards any person. The minimum requirement is that a pilot must be
able to take off and land. Training for anything between this, including basic manoeuvres, formation
flying etc, will be provided by the club.
ii) The club will provide a different membership depending on the status of the pilot.
If the pilot has active membership then they will be required to meet the minimum criteria of a
pilot.
If the pilot is on short term/long term/indefinite leave then they are not required to meet the
minimum requirement during this period.
iii) There is no requirement that a pilot has no active membership(s) elsewhere. As long as a pilot is
able to meet the minimum criteria then they are eligible for membership.
iv) All applicants for membership will be expected to abide by the rules of the club as laid down in
the General Standard Operating Procedures (SOP’s).
v) Revocation of membership can only be made as a majority definition by the Board of Directors
(BoD).
vi) If it is considered by the Board of Directors (BoD) that the granting or renewal of membership would be detrimental to the aims and objectives of the club, by virtue of conduct or character likely to bring
the club into disrepute or for some other similar good cause, the Board of Directors (BoD) shall be
entitled to refuse or withdraw such membership. This will be reviewed with the member before a
decision is made. In doing so, the Board Of Directors (BoD) shall provide full reasons for their decision and
grant a right of appeal to the members.
4. EQUAL OPPORTUNITIES POLICY
The club is fully committed to the principles of equality of opportunity and is responsible for
ensuring that no member or potential member receives less favourable treatment on the grounds of
age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, pregnancy,
religious belief, social status, sexual orientation or political belief.
5. FEE
No member of the club is obliged to pay a fee for membership within the club. Funds for the
club are to be derived solely from voluntary donations overseen and allocated by the Treasurer.
6. GRIEVANCE AND DISCIPLINARY PROCEDURES
An individual or member with a complaint about treatment by the club should state their grievance
to a member of the Board of directors. The club will seek to deal with complaints in a fair and timely
manner to the satisfaction of all parties.
7. LEADERSHIP
The Board of Directors shall conduct the affairs of the club as a whole and shall consist of:
– 1 Campaign Team Manager
– 1 Personnel Manager
– 1 Treasurer
– 4 Elected Members
A Chairman will be appointed from the existing members of the Board of Directors (BoD).
Nominations for the position of the above, shall be made by the club as a whole and the elected members shall hold a term of office for 2 years; members shall be eligible for re-election.
8. DUTIES OF THE BOARD OF DIRECTORS
a. Chairman: will preside at all general meetings of the club and at all staff meetings,
and shall be responsible for guiding the activities of the club in accordance with the general policy
as expressed by the majority of members. Their vote will be equal in weight to the other members
of the Board of Directors (BoD). The Chairman will be elected by the other Board Members and this role
will be given to a preexisting Board member.
b. Personnel Manager: shall be responsible for the allocation of new members to their
home squadrons and the management of squadron numbers to keep the faction numbers balanced.
Transfers are at the discretion of the personnel manager.
c. Treasurer: will be responsible for the collection and disbursement of all donations
belonging to the club and will keep proper accounting records of all transactions. They will present
to the members at the Annual General Meeting (AGM), a balance sheet and income and expenditure account showing the clubs financial position and the results of all transactions for the year.
d. Campaign Team Manager: shall be a representative of the Campaign team with the Board of
Directors.
e. Four Elected Members: shall be representatives of their factions within the Board of Directors.
There will always be 2 representatives from each Faction within the Four Elected Members. They will
liaise with their Factions and raise any comments, queries, concerns from the Factions to the other
members of the Board of Directors.
Should for any reason a member of the Board of Directors (BoD) require a temporary leave of absence,
then their replacement will be made at the discretion of the Board Of Directors (BoD) in the interest of a
timely replacement and continuity of the Board of Directors (BoD). For a long term or permanent leave of
absence for a Board member, the replacement Board member will be made by the club as a whole
by order of a vote.
9. GENERAL MEETINGS
a. An Annual General Meeting (AGM) shall be held each year. The motions to be discussed shall
be put forward by the club. The chair of the meeting will be the Campaign Team Leader but there
will be provision made for all who wish to speak to do so.
b. An additional general meeting shall be called on the instructions of a simple majority
of the Board.
c. Not less than 21 days clear notice shall be given, specifying to all members the time
and business of the general meeting.
d. Motions for discussion at Annual General Meetings not of origin from within the
Committee, shall be lodged with a board member, no less than 72 hours before the general meeting
is to be held.
e. At any general meeting, a resolution put to the vote of the meeting shall be decided
by a two thirds majority. This will be determined by making a vote using the platform that the
meeting is being discussed in, the means of which will be made clear before the vote is to
commence.
f. If the majority of the members are absent from the general meeting then votes for motions
put forward will be made in the following week after the general meeting to provide all members
with the opportunity to vote.
g. The vote of every member within the club has equal weight; regardless of their position
within the club.
10. ALTERATION OF THE PRESENT STATUTES
a. The present Statutes shall not be altered, amended or rescinded except by a general
meeting of the club.
b. A resolution to give effect to a change must be passed by at least 75% of the
members present at the general meeting, and voting on this behalf.
11. AUDITOR
An Auditor shall be elected at each annual general meeting who shall at the conclusion of the next
financial year examine the accounting records of the club, and report to the members on the income
and expenditure accounts and balance sheet. The result of this audit will be made available to the
club within 4 weeks after the annual general meeting.
12. POWER OF DECISION
Any matter not provided for in this constitution, or any question over the interpretation of it
shall be dealt with by the board whose decision shall be final.
13. DECLARATION
Each member upon joining shall agree and make known that they agree by adding their
name to a declaration of agreement to the Statutes of the club.
DE 
EN